Beginner Business English: Presentations Structuring and Drafting with ChatGPT

Overview

Giving a presentation in English can be stressful, especially for beginners. But with a simple structure, a clear message, and a bit of practice, you can deliver an effective presentation—even if your English is not perfect. In this lesson, you’ll learn how to:

• Build a basic presentation structure

• Write simple sentences for each part

• Use ChatGPT to check and improve your script

• Practice delivery using ChatGPT prompts

This lesson is ideal for beginners who need to make short business presentations, such as self-introductions, product summaries, or project updates.

️ Lesson Structure

1. Basic Structure of a Presentation

2. Key Phrases for Each Section

3. Simple Example Presentation

4. How to Draft with ChatGPT

5. ChatGPT Prompts for Writing and Practice

6. Homework and Self-Practice Tips

1. Basic Structure of a Presentation

Many English learners feel nervous about giving presentations. The good news is that most presentations follow a simple structure. If you learn this basic flow, you can organize your ideas clearly and speak with more confidence—even with limited English.

The most useful and beginner-friendly structure is:

Introduction → Body → Conclusion

This structure works for short business talks, team updates, product pitches, and even self-introductions.

A. Introduction – Start Strong

Your introduction sets the stage. It’s where you greet the audience, introduce yourself, and explain what you’ll talk about. It doesn’t need to be long—just friendly and clear.

✅ What to include:

• A greeting

• Your name and position

• The topic of your presentation

• A short overview of what you will talk about

✅ Example:

“Good morning, everyone. My name is Yuki, and I work in the Sales Department at XYZ Inc. Today, I’d like to give a short presentation about our new product launch. First, I’ll explain the product features, then share the launch plan, and finally talk about our sales goals.”

B. Body – Share Your Main Points

The body is the core of your presentation. Here, you explain your main points or ideas. For beginners, 2 or 3 key points is enough. Use simple sentences. Add a short example if needed.

✅ Structure:

• Main Point 1

• Main Point 2

• (Optional) Main Point 3

✅ Useful phrases:

• “First, I’d like to talk about…”

• “Next, let’s look at…”

• “Also, it’s important to mention…”

• “Let me give a quick example…”

✅ Example:

“First, our new product is eco-friendly and made from recycled materials.
Next, we plan to launch it in July with a special campaign.
Finally, our sales target is 10,000 units in the first quarter.”

Tip: Use “First,” “Next,” “Finally” to organize clearly.

C. Conclusion – End Clearly

The conclusion helps the audience remember your key message. You don’t need to repeat everything—just summarize the most important points and thank your listeners.

✅ What to include:

• A short summary

• A thank-you message

• (Optional) Invite questions

✅ Useful phrases:

• “To summarize, we talked about…”

• “Thank you very much for your attention.”

• “If you have any questions, I’d be happy to answer them.”

✅ Example:

“To summarize, we looked at the product features, the launch plan, and our goals. Thank you very much for listening. If you have any questions, I’ll be happy to answer them now.”

Why This Structure Works

• It helps you organize your thoughts

• It gives your listeners a clear flow

• It makes your English sound more natural and professional

Even native speakers use this same structure in short talks and meetings.

2. Key Phrases for Each Section

A good presentation in English doesn’t require advanced vocabulary. What matters most is using clear, natural expressions that match each part of your presentation. Below is a list of key phrases for beginners, organized by presentation section.

A. Introduction – Start the Presentation

These phrases help you open your presentation confidently and professionally.

✅ Basic Opening

• “Good morning, everyone.”

• “Hello, and thank you for joining me today.”

✅ Introduce Yourself

• “My name is [Name], and I work in the [Department] at [Company].”

• “I’m [Name], and I’m here to give a short presentation on…”

✅ Introduce the Topic

• “Today, I’d like to talk about…”

• “The topic of my presentation is…”

• “I’m going to give you a brief overview of…”

✅ Outline the Structure

• “First, I’ll talk about…”

• “Then, I’ll explain…”

• “Finally, I’ll summarize the key points.”

✅ Practice example:

“Good afternoon. My name is Taro, and I’m with the Product Development team at ABC Ltd. Today, I’d like to talk about our latest app update. First, I’ll introduce the new features. Then, I’ll explain how we collected user feedback. Finally, I’ll discuss our future plans.”

B. Body – Present the Main Content

These phrases help you move smoothly between your main points and keep your ideas organized.

✅ Signposting Points

• “First, let’s look at…”

• “Next, I’d like to explain…”

• “Another important point is…”

• “Finally, we need to consider…”

✅ Giving Examples

• “For example, we saw a 20% increase in sales.”

• “Let me give you a quick example…”

• “This is especially clear when we look at…”

✅ Emphasizing

• “It’s important to note that…”

• “I’d like to highlight that…”

• “This is a key point because…”

✅ Practice example:

“First, let’s look at the feedback from our users. Many said the interface was difficult to use.
Next, we improved the design to make it more intuitive.
Finally, we tested the changes with a small group, and the results were positive.”

C. Conclusion – End the Presentation

The conclusion is your chance to wrap up the message and leave a strong impression.

✅ Summarizing

• “To summarize, we discussed…”

• “In conclusion, I’d like to say…”

• “Let me quickly recap today’s main points.”

✅ Thanking the Audience

• “Thank you very much for your time.”

• “I appreciate your attention today.”

• “Thanks for listening.”

✅ Inviting Questions

• “If you have any questions, I’ll be happy to answer them.”

• “Please feel free to ask any questions now.”

• “Let me know if anything needs clarification.”

✅ Practice example:

“To summarize, I introduced our app update, explained the user feedback process, and shared the results.
Thank you very much for your attention.
If you have any questions, I’d be happy to answer them.”

Tip: Use “Signposts” to Guide the Listener

In spoken English, listeners can get lost if the flow isn’t clear. Words like “first,” “next,” “finally,” and “to summarize” are signposts—they help guide your audience through the presentation.

3. Simple Example Presentation

Let’s look at a full sample presentation using the phrases and structure we learned in Sections 1 and 2.
This example is short (under 90 seconds), clear, and ideal for beginners.

️ Situation

Context: You work in the Sales Department and are giving a short monthly update at a team meeting.

Sample Script

Introduction
“Good morning, everyone. My name is Yuka from the Sales Department.
Today, I’d like to give you a short update on our sales performance in June.”

Body
“First, our total sales increased by 12% compared to May.
Second, our top-selling product was the Smart Speaker, which sold over 3,000 units.
Finally, we received positive feedback from new customers who joined through the summer campaign.”

Conclusion
“To summarize, June was a successful month in terms of sales, product performance, and customer feedback.
Thank you very much for listening. If you have any questions, I’m happy to answer.”

Why This Is a Good Beginner Presentation

️ Practice Tips

1. Read the script out loud slowly.

2. Record yourself and listen for clear pronunciation.

3. Practice with ChatGPT using the following prompt:

Hi ChatGPT, I want to practice this short presentation out loud. Can you listen to each part and give me feedback on pronunciation and natural phrasing?

4. ️ How to Draft with ChatGPT

Creating Your Presentation Step by Step

You don’t have to write your whole presentation alone. ChatGPT can help you plan, write, and simplify your script. Here’s how to work with ChatGPT step by step to build a strong beginner-level business presentation.

✅ Step 1: Ask for Help with the Structure

First, tell ChatGPT what your presentation is about and ask for a basic outline.

Hi ChatGPT, I need to give a short business presentation in English. The topic is our new product. Can you help me organize the structure (introduction, body, conclusion)?

ChatGPT will give you a simple outline with 2–3 main points. You can customize it based on your needs.

✅ Step 2: Share Your Ideas in Bullet Points

Don’t worry about perfect English. Just type your ideas simply. ChatGPT will help you turn them into sentences.

Here are my ideas: - New product is eco-friendly - Launch is in August - Target market is young professionals Can you help me write the body of the presentation using simple English?

ChatGPT will respond with full sentences and a natural flow.

✅ Step 3: Improve the Script Together

Now that you have a draft, ask ChatGPT to check your grammar and make the text easier to speak.

Here is my draft script. Can you check the grammar and make the sentences easier for a beginner to say?

ChatGPT may suggest simpler wording, smoother transitions, or better phrasing.

✅ Step 4: Add a Clear Opening and Closing

If you need help making a strong introduction or conclusion, just ask:

For Introduction

Can you help me write an easy introduction for my presentation? The topic is our monthly sales report.

For Conclusion

Please help me write a short conclusion to summarize my points and thank the audience politely.

Bonus: Ask for a Full Script

When you’re ready, you can ask ChatGPT to create a full draft:

Based on our conversation, can you give me the full script for a 2-minute beginner presentation in business English?

5. ChatGPT Prompts for Practice

Use ChatGPT to Practice Your Presentation

ChatGPT is not just a writing assistant—it’s also your speaking coach. You can use it to practice giving your presentation out loud, get feedback, and even simulate audience questions.

Below are ready-to-use prompts that will help you rehearse your script, improve your pronunciation, and build confidence.

Prompt 1: Practice Reading Your Presentation Out Loud

Hi ChatGPT, I want to practice giving my presentation. I will type or say each section, and you give me feedback on grammar and natural phrasing.

✅ Use this to check if your script sounds clear and easy to follow.

Prompt 2: Simulate an Audience and Answer Questions

Please act as an audience. After I give my short presentation, ask me 2 simple follow-up questions related to the topic so I can practice responding.

✅ Great for building confidence in handling questions in English.

Prompt 3: Improve My Script

Here is my presentation script. Can you check it for grammar and suggest simpler or more natural ways to say things?

✅ Perfect for polishing your draft before practice.

Prompt 4: Listen and Repeat Practice

Let’s do a listen and repeat practice. Please say each sentence from a beginner business presentation one at a time, and I will repeat after you.

✅ Helps with pronunciation and speaking rhythm.

Prompt 5: Time Check Practice

I want to practice giving a 2-minute presentation. After I finish, please tell me if it’s too short or too long and suggest how to adjust the length.

✅ Useful when you have a strict time limit at work or school.

6. Homework and Practice Tips

Build Confidence Through Simple Habits

A short, simple business presentation becomes much easier with practice. Below are 4 homework activities you can do on your own—at home, at work, or with ChatGPT.

✅ Task 1: Record and Review Your Presentation

Recording yourself helps you check your pronunciation, speed, and clarity.

How to do it:

1. Read your full script out loud and record it (use your phone or computer).

2. Listen carefully. Ask yourself:

   • Am I speaking clearly and slowly?

   • Do I sound confident?

   • Are the sentences smooth and easy to understand?

3. Record again and improve.

Tip: Try practicing one section per day (e.g., Monday = introduction, Tuesday = body…).

✅ Task 2: Memorize Useful Phrases

Make a list of 5–10 phrases from this lesson and try to use them often.

Examples to memorize:

• “Today, I’d like to talk about…”

• “Let me begin with…”

• “To summarize…”

• “Thank you for your attention.”

• “If you have any questions, I’m happy to answer.”

Tip: Say them in front of a mirror to build muscle memory.

✅ Task 3: Give a 1-minute Presentation Every Day

Choose a small topic and speak about it for 1 minute in English.

Topic ideas:

• Your job

• Your company

• A project you’re working on

• A new product or event

• Your goals for next month

Tip: Use this prompt to get feedback from ChatGPT:

Hi ChatGPT, I gave a short 1-minute presentation in English. Can I tell you what I said, and can you give me feedback and corrections?

✅ Task 4: Learn from Real Presentations

• Watch short business presentations on YouTube or TED-Ed.

• Write down useful phrases.

• Try imitating the speaker’s rhythm and tone.

Recommended Search Terms:
“short business presentation beginner”
“simple English presentation practice”

✅ Final Advice

You don’t have to be perfect.
You just need to be clear, polite, and organized.

By practicing a little each day and using tools like ChatGPT, your business presentation skills will improve naturally.
Speak slowly. Use simple words. Smile. And remember—confidence comes from practice.

You’ve got this!