Beginner Business English: Vocabulary & Phrases

Basic Words with Example Sentences and Quizzes

Introduction

Vocabulary is the foundation of communication. Without the right words, it’s difficult to express your thoughts—even if your grammar is perfect. In business situations, using the correct vocabulary helps you sound more confident, professional, and clear.

This lesson is for beginner learners who want to build a core set of business English words. We will:

• Learn 10 essential business vocabulary words

• See example sentences in real workplace situations

• Practice with short quizzes

• Use ChatGPT to generate your own examples

You don’t need to memorize a long list. Start with simple, useful words. Read them, say them out loud, use them in writing—and soon, they’ll become part of your active vocabulary.

Let’s begin!

2. 10 Essential Business Words

With Simple Definitions and Workplace Examples

These 10 business words are easy to remember and often used in real workplace situations. Each word comes with a short definition and two simple example sentences you can study and use.

Let’s build your foundation.

1. meeting

Definition: a time when people come together to discuss something at work.

Examples:

• “We have a team meeting every Monday morning.”

• “I will join the client meeting at 2 p.m.”

2. report

Definition: a written or spoken document that gives information.

Examples:

• “I finished the monthly report yesterday.”

• “Please send the sales report by email.”

3. deadline

Definition: the final time or date to complete something.

Examples:

• “The deadline for the project is Friday.”

• “Can we extend the deadline by two days?”

4. schedule

Definition: a plan for when things will happen.

Examples:

• “Let’s check the meeting schedule.”

• “My schedule is full this week.”

5. client

Definition: a person or company that buys services from your company.

Examples:

• “We had a call with the new client this morning.”

• “The client asked for a price quote.”

6. team

Definition: a group of people who work together.

Examples:

• “Our marketing team has 5 members.”

• “She works well in a team.”

7. email

Definition: a written message sent electronically.

Examples:

• “I will email you the details.”

• “Did you receive my email yesterday?”

8. feedback

Definition: comments or opinions about someone’s work.

Examples:

• “My manager gave me good feedback.”

• “We want customer feedback about the new product.”

9. task

Definition: a piece of work that needs to be done.

Examples:

• “My task today is to write the report.”

• “Let’s divide the tasks between us.”

10. budget

Definition: the amount of money available for a project.

Examples:

• “Our marketing budget is limited this month.”

• “We need to plan the budget carefully.”

Study Tips:

• Say the words out loud three times each.

• Copy the example sentences by hand to remember them.

• Use ChatGPT to make new examples (see Section 5).

• Add these words to your personal vocabulary notebook.

3. Mini-Quiz: Choose the Correct Word

Check your understanding of key business vocabulary

Choose the best word to complete each sentence. All words are from the list in Section 2.

Question 1

We have a __________ every Monday to discuss our weekly goals.

a) report
b) meeting
c) budget
d) deadline

✅ Answer: b) meeting
→ Explanation: A “meeting” is when people talk about plans or goals together.

Question 2

I need to finish this report before the __________ on Friday.

a) feedback
b) schedule
c) deadline
d) team

✅ Answer: c) deadline
→ Explanation: A “deadline” is the last day to complete something.

Question 3

Please email the sales __________ to the manager.

a) client
b) report
c) task
d) email

✅ Answer: b) report
→ Explanation: A “report” gives information, often in written form.

Question 4

The new __________ wants a discount on our service.

a) schedule
b) task
c) client
d) meeting

✅ Answer: c) client
→ Explanation: A “client” is a customer who uses your service.

Question 5

My manager gave me helpful __________ after the presentation.

a) feedback
b) email
c) budget
d) report

✅ Answer: a) feedback
→ Explanation: “Feedback” means comments or suggestions for improvement.

Question 6

Our design __________ worked hard on the new logo.

a) team
b) deadline
c) email
d) budget

✅ Answer: a) team
→ Explanation: A “team” is a group of people working together.

Question 7

I’ll send you the file by __________ this afternoon.

a) client
b) feedback
c) email
d) report

✅ Answer: c) email
→ Explanation: “Email” is used to send electronic messages or documents.

Question 8

We don’t have enough money. Our __________ is very small.

a) task
b) team
c) budget
d) meeting

✅ Answer: c) budget
→ Explanation: “Budget” means the money available for a project.

Question 9

Let’s check the __________ for next week’s event.

a) email
b) schedule
c) task
d) client

✅ Answer: b) schedule
→ Explanation: “Schedule” means a list or plan of when things happen.

Question 10

Today’s main __________ is to write the monthly newsletter.

a) task
b) team
c) deadline
d) meeting

✅ Answer: a) task
→ Explanation: A “task” is a specific job you need to do.

Review Tip:

If you got 7 or more correct—great job!
If not, go back to Section 2 and review the definitions and examples again.
You can also ask ChatGPT to create new practice questions using the next prompt:

Hi ChatGPT, can you create 5 quiz questions using these business words: meeting, report, deadline, client, feedback?

4. Mini-Quiz: Complete the Sentence

Use the right business word to complete each sentence

Choose the best word from the box below to fill in each blank. All words are from our 10 essential business terms.

Word Box:
meeting / report / deadline / schedule / client / team / email / feedback / task / budget

Question 1

I need to send the monthly __________ to my manager by 5 p.m.

✅ Answer: report
→ A “report” contains information to be shared with someone.

Question 2

We have a weekly __________ every Friday to review our progress.

✅ Answer: meeting
→ A regular “meeting” is common in many workplaces.

Question 3

The __________ asked for a new price proposal.

✅ Answer: client
→ A “client” is a customer in a business relationship.

Question 4

I just received an __________ from the marketing department.

✅ Answer: email
→ “Email” is used for sending messages electronically.

Question 5

Our project __________ is very tight, so we need to work fast.

✅ Answer: deadline
→ A “deadline” sets the time limit for finishing something.

Question 6

Let’s look at the event __________ to check when we can meet.

✅ Answer: schedule
→ A “schedule” shows when events or tasks are planned.

Question 7

She works well in a __________ and helps everyone.

✅ Answer: team
→ A “team” is a group that works together.

Question 8

Please give me some __________ on my first draft.

✅ Answer: feedback
→ “Feedback” helps improve your work.

Question 9

This week’s main __________ is preparing the sales slides.

✅ Answer: task
→ A “task” is something specific you need to do.

Question 10

Our advertising __________ is limited, so we’ll use social media.

✅ Answer: budget
→ A “budget” is the amount of money available for a purpose.

Study Tip:

Want more sentence practice? Try this prompt in ChatGPT:

Hi ChatGPT, please give me 10 short business sentences with one missing word, and I will try to fill in the blank using these: meeting, report, deadline, client, task, budget, etc.

5. ChatGPT Prompts to Practice Vocabulary

Use AI to review and apply new business words

Once you’ve learned new vocabulary, the next step is practice and repetition. ChatGPT can help you use each word in new ways: by generating quizzes, examples, conversations, and feedback.

Below are ready-to-use prompts. Just copy and paste them into ChatGPT.

Prompt 1: Make New Sentences for Me

Can you create simple business English sentences using these words: meeting, report, deadline, client, team?

✅ Use this to get fresh example sentences for reading or shadowing practice.

Prompt 2: Make a Vocabulary Quiz for Me

Please make a 5-question vocabulary quiz using these business words: email, budget, feedback, schedule, task. Use multiple choice format.

✅ Great for review or test preparation.

Prompt 3: Help Me Use a Word in a Conversation

Can you show me a short business dialogue that uses the word "client" naturally in context?

✅ Ideal for seeing how vocabulary appears in real conversations.

Prompt 4: Ask Me to Fill in the Blanks

Please give me 5 sentences with one missing word. I will try to fill in the blanks using these words: report, deadline, team, email, meeting.

✅ Helps test word recall in context.

Prompt 5: Review My Example Sentences

Here are example sentences I wrote using business vocabulary. Can you check them for grammar and make suggestions?

✅ Excellent for self-check and improvement.

6. Homework and Practice Ideas

Make Business Vocabulary Part of Your Daily Routine

Learning vocabulary takes time and repetition. But if you build a small habit every day, your vocabulary will grow naturally. Here are 4 simple tasks you can do after this lesson to review and use the 10 key business words.

✅ Task 1: Create Your Own Example Sentences

Choose 5 of the new words and write one sentence for each using your own real-life situation.

Example:

• Word: deadline

• My sentence: “My deadline for this translation project is Friday.”

Tip: Use ChatGPT to check your sentence using this prompt:

Here are some sentences I wrote using business vocabulary. Can you check them and suggest improvements?

✅ Task 2: Make Flashcards

Use physical index cards or a free app (like Quizlet) to create flashcards with:

• Front: the word

• Back: simple definition + one example sentence

Example:

Front: feedback
Back: opinions or comments about someone’s work
→ “I received helpful feedback from my boss.”

Review your flashcards for 5 minutes every day.

✅ Task 3: Speak 3 Sentences a Day Aloud

Pick 3 words and say a full sentence with each out loud.

Example:

• “Our team meeting is at 10 a.m.”

• “The budget is very tight this month.”

• “I sent the report by email.”

Repeat each sentence 3 times to build speaking fluency.

✅ Task 4: Teach Someone Else

Try explaining 3 words to a friend or colleague in simple English. Teaching someone helps you remember better.

Example:

• “A ‘client’ is like a customer. It’s someone who pays for your company’s service.”

Even if you explain in Japanese, include the English word and example sentence.

Final Tip

Vocabulary is like a seed—you plant it by learning, water it by using, and grow it by reviewing. You don’t need to learn 100 words in one day. Just start with 10, use them well, and they will become your words.

And remember: ChatGPT is always here to help you practice, explain, or quiz you.

You’re not studying alone—you have a smart partner anytime you need it.