Can I Change My Class Schedule After Arrival?

Can I Change My Class Schedule After Arrival?

Yes, students can request changes to their class schedule after arrival at 3D ACADEMY. We understand that learning preferences and needs may evolve, so we provide a flexible but organized system for making class adjustments. These changes can help ensure that your experience remains comfortable, productive, and aligned with your goals.

️ When and How to Make Changes

Class schedule changes can be submitted until 5:00 PM every Thursday. Once approved, the changes take effect starting the following Monday. This one-week buffer helps our academic team adjust schedules fairly for all students.

To make any changes, please visit the Academic Office and fill out a request form. Our staff will help guide you through the process.

What You Can Change (Up to 2 Requests per Week)

You can make up to two changes per week. The allowed types of changes are:

1. 1:1 (One-on-One) Teachers:
   You can change up to two teachers per week if you’re not making any other requests.

   • Free if you don’t request a specific teacher.

   • If you want to choose a specific teacher, a fee applies (see below).

2. Group Classes:
   You can change one group class per week, as long as it’s within the same level.

3. Class Times:
   You can adjust the time of one class per week, depending on availability.

Examples:

• ✅ Change one 1:1 teacher + one class time = OK

• ❌ Change two teachers + one class time = Not allowed

• ❌ Change one group class + one teacher + one class time = Over the limit

Optional Fees for Specific Teacher Requests

At 3D ACADEMY, we offer an option for students to request specific teachers for both 1:1 and group classes. While regular schedule changes are free if no specific teacher is selected, there is a small additional fee for teacher selection:

• 1:1 Teacher (Specific Request): 200 PHP per week

• Group Class Teacher (Specific Request): 100 PHP per week

• Same Teacher for Both 1:1 and Group Class: 300 PHP per week

Important Note:
These fees do not go to the school. 100% of the Teacher Request Fee is given directly to the teacher as a performance-based incentive.

This system ensures two important benefits:

1. It’s affordable for students: The cost is minimal and helps maintain a low barrier for those who want to continue with a preferred instructor.

2. It motivates teachers: Instructors are encouraged to deliver high-quality lessons and build positive relationships with students. Students’ teacher selections are also used as part of our internal teacher evaluation system, helping us recognize and reward outstanding performance.

Thanks to this system, our teacher assignment process is both fair and transparent, encouraging strong student-teacher bonds while supporting teacher motivation and career growth.

⚠️ Additional Notes

• Changes are not guaranteed and depend on teacher availability.

• When changing class time, your assigned teacher may also change.

• Changing a group class may shift your overall daily schedule.

• Once you switch teachers, we cannot guarantee you can go back to your previous one.

• If your change request conflicts with other students’ schedules, we may not be able to fulfill it.

‍ Why You Might Want to Change

Many students choose to change schedules because:

• They feel more comfortable with a different teaching style.

• Their goals evolve (e.g., shifting from conversation practice to test preparation).

• They want to experience various teaching approaches for better learning outcomes.

• They need a better daily rhythm (e.g., changing a morning class to the afternoon).

➕ Adding More Classes

If your schedule allows, you may also add extra classes each week:

• 1:1 class: 2,500 PHP/week

• Group class: 1,500 PHP/week
  Apply by Thursday 5:00 PM to start the following Monday.

Optional Casual Discussion Class

All students are welcome to join optional group classes called “Casual Discussions.” These are informal, fun conversation classes on simple topics. You can join up to 2 sessions per week, anytime between 8:00 AM and 6:00 PM, depending on availability.

Real-Life Examples: Why Students Request Class Changes

At 3D ACADEMY, many students make class change requests based on their learning preferences or goals. For example, some students preparing for the TOEIC exam may ask to switch to teachers with test-prep expertise. Others may request a time slot change if they find it hard to focus early in the morning. Some learners may feel a mismatch in teaching style or pace, and switch to a different teacher who better suits their learning habits. In group classes, a student might feel that a topic is too easy or difficult and ask to move to a more suitable level. These changes are common and encouraged as long as they follow our weekly policy.

Tips: How to Make the Most of Class Changes

Before submitting a class change request, we recommend that students attend their current classes for at least one full week to get a clear understanding of their learning fit. It’s also helpful to review your teachers’ class materials and teaching style beforehand. If you’re considering a time slot change, check with the Academic Office about teacher availability during your preferred time. Keep in mind that switching teachers may result in a temporary adjustment period, so prepare yourself to be flexible and open-minded. Strategic use of your weekly two-request limit can significantly enhance your learning experience.

Teacher Evaluation System: How Your Requests Matter

Our teacher request and change system is directly tied to our performance feedback framework. When a student requests a specific teacher multiple times, it signals that the teacher is delivering exceptional lessons. This data is reviewed regularly and contributes to teacher evaluations and rewards. Importantly, all request fees go directly to the teachers—none are taken by the school. This makes the request system fair, transparent, and motivational for teachers. Your request not only helps you learn better but also supports excellent instructors.

What Is “Casual Discussion” Like?

The optional group class called “Casual Discussion” offers a relaxed environment where students can join freely during their free time. Each session is built around simple and engaging topics like food, culture, travel, or hobbies. These classes encourage spontaneous conversation, helping students develop fluency, confidence, and quick-thinking skills. Many students join Casual Discussion to meet others outside their main classes and enjoy casual interaction in English. Each student is allowed to join up to 2 sessions per week.

Flexible Learning: Smart Use of Extra Classes

If your schedule allows, adding extra classes can greatly boost your progress. For instance, students preparing for interviews or exams might add one or two extra one-on-one sessions per week to focus on specific skills. Others may use additional group classes to increase their exposure to real-life conversation topics. Remember that these extra classes must be requested by Thursday at 5 PM and are subject to availability. Planning ahead and coordinating with the Academic Office can help you make the most of this option.

Summary

Changing your class schedule after arrival at 3D ACADEMY is possible, simple, and beneficial—as long as you follow our weekly policy. Whether you’re adjusting to jet lag, looking for a better learning match, or optimizing for a test goal, we’re here to support your progress.

If you’re unsure whether a change is the right move, feel free to consult the Academic Office. We’re happy to help you make the most of your time with us.